Calendaring

The Calendaring administration interface allows administrators to setup when jobs can be scheduled depending on job scope and contents.

A Calendar is a set of weekly (7 days) slots that go from 12am to 11:59pm (00:00h to 23:59h).

A Calendar Slot or Slot is the block formed by a start time, end time, slot type and either a given weekday or specific date.

Calendar List

This contains the list of calendars that have been configured.

To create a new calendar, select Create.

  • Calendar Name - name of the calendar being created.
  • Description - a brief description (optional).
  • Precedence - set the precedence this calendar has over others when several calendars converge. The higher the precedence, the better.
  • Creation Mode - either creates the calendar with an empty list of slots (Create as New) or as a copy of another calendar slots ( Create as Copy)
  • Environment - the environment the calendar applies to
  • Scope - the scope of the calendar, either only for a specific Project, or for any other scope in the system.

Editing a Calendar

In edit mode, you can setup the calendar slots and change the main properties of the calendar, such as precedence or scope.

Adding a weekly slot

To add a weekly slot, ie. one that will repeat everyday, just select the block from 00:00 to 23:59 by clicking on it.

The slot edit window, Edit Calendar Slot, will open up:

  • Weekday - the weekday selected
  • Type - the type of slot, Normal, Urgent or No Job
  • Starts at - time ends will start
  • Ends at - time slot ends

If slots of the same type are created next to each other, they will be automatically merged.

NOTE: the slots are saved immediately, so there's no cancel button available.

Normal Slot

The normal slot means jobs can be schedule by anyone with a role that has the Create Job action.

Urgent Slot

The urgent slot means users with Create Job action can also schedule, but the job will be marked as Urgent.

The effect selecting a Urgent calendar slot on a job has to be defined in the job pipeline rule. Typically, it will be rule logic as following:

IF job IS URGENT Request Approval

At the end of the PRE step.

Empty Slots

Empty slots mean they'll be overwritten by any other slot that's set by another calendar with higher or lower precedence.

No Job

The No Job slot prevents lower precedence slots from enabling Normal or Urgent slots. Use No Job instead of just Empty to create a higher precedence slot that prevents job creation at specific times.

Active / Inactive Slots

Slots can be created or modified into an "inactive" state. The effect of an inactive slot is that it behaves as it did not existed. This behavior will last until the slot is activated again.

This is useful for situations where the slot is temporarily inactive (ie. due to maintenance), but deleting the slot would result in losing the information that was already defined.

Date-Specific Slots

Date-specific slots are slots that only occur at one, non-recurring date in time.

To create a date-specific slot, select the new slot mm/dd/yyyy link in the bottom of the slot editor. Use the calendar widget on the right to navigate to the week where the slot is defined.